How Bento Helps Event Planners Manage Better

We offer expense management for event planners, because we love your work. Your attention to detail brings people together. Whether you’re organizing a small luncheon at a restaurant, a wedding that marks the expansion of a family, or a major trade show that helps change an industry, your work matters. Here’s how Bento can help:

Allocating Expenses to Clients

Bento lets you create Visa debit cards and assign a spending limit to them. You can use one card per project or part of a project so that you can keep track of spending relative to budget. It all gets reported on your Bento platform, so it is easy to manage expenses and make reports to clients. It all syncs with your accounting system, too.

Making Day-Of Payments

It takes a lot of special touches to pull off an event, and you’re probably dealing with some vendors who aren’t set up with modern billing practices. Or, they would like you to hand them a check when they show up. This is a great use for Bento Pay. Instead of chasing invoices and cutting checks, you can send your vendor payment with just their email address. It’s similar to the consumer payment apps, but the data flows into your Bento payment platform and syncs with your accounting system.

Covering Last-Minute Expenses

However well-organized your event may be, you know very well that there are usually last-minute purchases that need to be made on the day of the event itself.

Perhaps there’s been a mix-up with the glassware suppliers, and they’re asking for payment up-front to release the glasses. Or you realize you haven’t ordered enough champagne, or flowers, and someone needs to run out and get some extras. You may need to have a team member, or even a temp hired just for the event, handle it. With Bento, you can give them your card secure in the knowledge that the spending limits and merchant category controls prevent accidental or intentional overcharges. 

Your Bento Solution

The Bento prepaid Visa debit card simplifies expense management for event planners. It doesn’t risk your credit at all, either business or personal, and you can hand out cards to your event planning staff with complete confidence. Not only do you have complete control over the amount that’s spent, you can even set a limit on where each card can be used, with just one click, and of course, turn cards on or off. So even if you’re busy at an event, you can access the Bento Dashboard and immediately reduce limits, top up cards and even switch off completely if the worst happens and your employee loses the card.